BACKYARD BASH MEETING MINUTES – JANUARY 14, 2015
BACKYARD BASH MEETING
January 14, 2015
The meeting began at 6:10pm
2 The results of the 2014 Bash:
Expenses: $3,152.16 Profit: $4,413.01
The 2015 Backyard Bash will be on June 12, 2015. Because of number of school and community based activities, there will be no rain date.
Times will be the same as last year.
Budget will be available at the next meeting.
Focus for product donations should be on businesses in Mississauga.
6 A) BBQ
I. Menu: Hamburger (regular/veggie), Hotdogs (halal/veggie/ regular), Samosas, Doubles, chick peas cakes, Sausage (regular/halal), patties (regular/veggie), Lickin Chicken.
II. Fahima to bring samples of chick peas cakes and speak to Lickin Chicken re: their contribution
III. Anne-Marie to speak to Mala re: donating doubles.
IV. Ricky will be making dividers for the lines leading up to the BBQ to prevent people from crowding the BBQs.
V. Food tickets to be used once again for food purchases.
VI. Ricky to contact: Lowes, Home Depot and Canadian Tire: BBQ grill donation. Letter to follow to contact person.
VII. Monies made from in-school school council events can be used for the purchase of a grill if a donation cannot be acquired.
Games from 2014 will be used. Prizes not be purchased, they were an extra expense and children were happy just playing the games.
Face Painting: children will only be given 3 choices (pictures will be posted). The reason being, it will allow for faces paintings to be done quickly. Henna will be done the same way. All designs will be simple and can be done quickly.
The quote from Adventure Mania for: Baseball Game, Module (7 in 1), Scooby Doo bouncer, Soccer Game, Cotton Candy Machine, generator, extra gas (x2) is $1750.00. Discount of $260.33 was applied.
Ricky to investigate the possibility of getting a “free” petting zoo and what it will entail.
Ricky recommended we get a DJ this year to help provide entertainment, and promote sponsors. Ricky to get quote from student studying to be a DJ.
Cost of the banner will $80 not including delivery. Anne-Marie/Kiran to design banner and flyers. Blurb re: the Bash to be included in every month’s newsletter. Having company logos and names on banner is a great way to get donations. Anne-Marie/Fahima/Kiran to discuss fundraising for the Bash. Pricing for printing of flyers (through the Peel Board of Ed.) should be the same.
Wristbands: Anne-Marie to get quote for wristbands from CanadaTickets with the Ridgewood logo and year on it. Quote should be for 2000 which will include what can be used for 2015 fall fair. Will be available at next meeting.
Kiran stated that more adult volunteers will be needed. Fifty adults and 100 students were used in 2014. Anne-Marie suggested we approach companies that state that their employees volunteer at community events. A volunteer coordinator is required.
10 Permit for Ridgewood Park
Anne-Marie/Kiran to contact City of Mississauga with date.
Imran & Nasheen to coordinate entertainment. Families with children that want to provide entertainment can sign up ahead of time so that an organized time table can be put together.
12 Next Meeting
Bash to be every second Wednesday of each month. Mrs. Singh to post dates on school calendars.
ACTION ITEMS FOR NEXT MEETING
Banner/Flyer/Newsletter Blurb Design Anne-Marie
Samples of chick peas cakes Fahima
Wristband quote Anne-Marie/Kiran
Pricing for flyers Mrs. Singh
Volunteer Coordinator – NEEDED
Quote for DJ Ricky
Response from Lowes, Home Depot, Canadian Tire Ricky
Contact Lickin Chicken re: donation Fahima
Contact Crescent re: donation Fahima
List of parents re: contacting their companies about donations Fahima
List of new businesses in Westwood Mall re: donations Fahima
Contact City of Mississauga re: permit Anne-Marie/Kiran
List of Bash Meeting Dates Mrs. Singh
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