Items that need Attention from January Council Meeting

Hello Everybody!
I hope you are enjoying the beautiful weather:) I’m from the prairies so it feels like “real” winter now!
We recently had a very productive, but still too short, parent council meeting. Please take a look at the minutes above (look at the red tab, and click past council minutes). Also there are a few changes to the blog so scroll down to see if there is info you have missed, as well.

A number of items came up at the meeting that need our attention:
1. Exactly how we want to do wrist bands for the back yard bash
Here’s the low down.
-council had previously agreed to sell wristbands which would get children on all the “rides” at the backyard bash. The original thought was to have one colour for Ridgewood students and one for everyone else.
500 wristbands=$68.00 + $20 printing =$20 set up fee
We decided to do blank ones to avoid printing costs, and we estimated that we would need about 8000
-suggestion to send out invites with RSVP date and number, then estimate how many we will need
-suggestion to have pre-ordered wrist bands to help lesson line ups on day of, and also help us know how many to buy
Long discussion about weather Ridgewood students should have different price.
Eventually we decided that everyone pays $5 if they pre-order, and $6 at the door
Does this sound good? Any further discussion needed?

2. Music/Sound system at Backyard Bash

$400 day for music equipment

-big discussion with no resolution on whether we need it and how we can do it in a cost effective way

-we don’t want to be too loud for houses near by, but it would be good if the people at the bash could hear us

-DJ might be good draw if we are hoping to attract high school students to the event.

Let’s figure it out!

3. Request from the teachers for help with a Caribbean cafe on February 27th (This has it’s own post before this one, so take a look and comment there:)

4 Comments

  1. Wristbands – I think we should go with two colours (no price difference) one for Ridgewood, other colour for everyone else. After all we are special! No imprints to save on set-up costs. Will look into cheaper bands.

    Muisc – I think the music with give a more of a festive fun atmosphere and as we know when we are happy we tend to participate more and spend more ;). Just my opinion. Looking into noise by-laws.

    PLEASE REMEMBER – PRIZES AND FOOD DONATIONS ARE NEEDED, IF YOU CAN HELP GET THE WORD OUT PLEASE DO SO. LETTERS AND SPONSORSHIP FORMS WERE EMAILED TO ALL COUNCIL MEMBERS. PLEASE USE YOUR DISCRETION IF PASSING IT ONTO SOMEONE ELSE TO ENLIST THEIR ASSISTANCE and let Anne-Marie know. thanks

  2. Sounds good, maybe green for us. The one thing I was concerned about is the extra work involved in this, but really I guess it just involves the form saying “number of wristbands for Ridgewood students” and
    “number of wristbands for other children (or non ridgewood students”
    One question I had too, was where does the money come from that we have to put upfront (for rides, music etc.)? I know we will be paying it back with the money that comes in- but who has that initial money to put out? Just curious.

    • Wristbands – no extra work needed. We just submit the request with the colour and numbers required.
      Money for rides, etc. – the reason we have a do or die date is for this reason. If we cannot get a sponsor to cover the rides, etc. Then we may look at cancelling the event. To make this fly we will need $2,500.

  3. Hi everyone, we will need $2,500 to make this event happen! If anyone knows of possible sponsors, please send them the package or let me know, either Rae or I will contact them.
    Thanks

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